Notion Integration
Connect your Notion workspace, browse databases, and send voice data directly to your pages.
Connect your Notion workspace to send voice note data directly to your databases and pages.
Connecting Notion
Step 1 — Start the connection
During the workflow wizard (Step 3), click "Connect new workspace". This opens Notion's authorization page in a new tab.
Step 2 — Authorize in Notion
In the Notion tab:
- Select the workspace you want to connect
- Choose which pages and databases to share — this is important! SendMyVoice can only see and write to pages you explicitly grant access to
- Click Allow access
Step 3 — Return to SendMyVoice
After authorizing, switch back to the SendMyVoice tab. The wizard automatically detects the new connection and selects it. You'll see your workspace name appear in the list.
Tip: If the connection doesn't appear after a few seconds, refresh the page. Your wizard progress is saved automatically.
Managing workspaces
Multiple workspaces
You can connect multiple Notion workspaces. Each one appears as a separate option in the workflow wizard. Different workflows can use different workspaces.
Editing scope
If SendMyVoice can't see a database or page you need, you need to update the integration's access in Notion:
- Click "Edit scope" on the workspace card in the workflow wizard
- This opens your Notion integration settings in a new tab
- Add the pages or databases you want SendMyVoice to access
- Come back and refresh — the new pages will be visible
Removing a workspace
Click "Remove" on a workspace card. You'll be asked to confirm. Removing a workspace:
- Disconnects it from SendMyVoice
- Stops all workflows using that workspace
- Does not delete any data already in Notion
Browsing your Notion workspace
When selecting a target for your workflow (Step 5), you'll see the Notion browser — an interactive tree view of your workspace.
Search
Use the search bar at the top to find databases or pages by name. Search results appear instantly as you type.
Browse
Click the expand arrow on any page to see its children (sub-pages and databases). The hierarchy mirrors your Notion workspace structure, including emoji icons.
Selecting a target
Click on a database or page to select it. A checkmark appears next to your selection. The wizard's "Create workflow" button enables once you've made a selection.
Database workflows
How it works
When you record a voice note with a database workflow:
- The AI transcribes your audio
- It reads your database's column structure
- It extracts values for each column from what you said
- A new row is created with the extracted data
Supported column types
| Column type | Example voice input | Result |
|---|---|---|
| Title | "Log a new expense for office supplies" | Office supplies |
| Select | "Category is travel" | Picks Travel from options |
| Multi-select | "Tags are urgent and client-facing" | Picks Urgent, Client-facing |
| Status | "Status is in progress" | Picks In Progress |
| Number | "Amount is forty-two fifty" | 42.50 |
| Date | "Due next Friday" | 2025-03-21 (resolved to actual date) |
| Checkbox | "This is billable" | true |
| Rich text | "Note: follow up with Sarah" | Follow up with Sarah |
| URL | "Link is example.com/report" | https://example.com/report |
| "Contact is [email protected]" | [email protected] | |
| Phone | "Phone number is 555-0123" | 555-0123 |
Columns that don't match
If you don't mention something that matches a column, it's left empty. The row is still created with whatever the AI could extract. This is by design — you don't need to fill every column every time.
Select and Status columns
The AI only picks from existing options in your Notion database. If you say "status is done" but your Status column only has "Not started", "In progress", and "Completed", the AI will pick "Completed" as the closest match. If nothing matches, the field is left empty.
Tips for database workflows
- Name your columns clearly. "Due Date" works better than "DD" or "Col3".
- Keep option lists clean. Fewer, well-named options = better AI matching.
- Be explicit in your recordings. Say "priority is high" instead of "this is really important."
- Mention column names directly. "The category is marketing" is clearer than "this is a marketing thing."
Page workflows
How it works
When you record a voice note with a page workflow:
- The AI transcribes your audio
- It generates a title and a structured summary
- A new sub-page is created under your chosen parent page
Page contents
Each created page contains:
- Title — extracted from your voice note (max 60 characters)
- Summary section — AI-organized overview of what you said
- Transcript section — the full cleaned-up text
The summary is formatted in markdown with headers, bullet points, and paragraphs as appropriate.
Tips for page workflows
- Good for free-form content. Meetings, brainstorms, journal entries, ideas.
- The AI organizes for you. Even if you ramble, the summary will be clean and structured.
- Choose a meaningful parent page. Like a "Meeting Notes" page, so all your notes are in one place.
Troubleshooting
"No databases/pages shared with this integration"
SendMyVoice can only see what you granted access to during the Notion authorization. To fix:
- Click "Edit scope" on your workspace
- In Notion settings, add the pages/databases you need
- Refresh and try again
"Notion integration credentials invalid"
Your Notion connection has expired or was revoked. Remove the workspace and reconnect it.
Database row created but columns are empty
The AI couldn't match your words to the column names or values. Try being more explicit — say the column name and value directly (e.g., "status is complete, priority is high").
"Could not find database/page"
The Notion page or database might have been deleted or moved. Edit your workflow and select a new target.