SendMyVoiceSendMyVoice

Getting Started

Create your account, set up your first workflow, and record your first voice note in under 5 minutes.

SendMyVoice turns your voice into structured data. Record a voice note, and our AI transcribes it, extracts the key information, and sends it exactly where it needs to go — Notion, Google Docs, Google Sheets, email, and more.

This guide walks you through everything you need to start using SendMyVoice in under 5 minutes.

1. Create your account

Go to sendmyvoice.com and click Get started.

You can sign in with:

  • Google — one click, recommended
  • Magic link — enter your email and we'll send you a sign-in link (no password needed)

There's nothing else to set up. Once signed in, you'll land on your dashboard.

2. Create your first workflow

A workflow tells SendMyVoice what to do with your voice notes. It defines:

  • Where to send the data (Notion, Google Docs, Google Sheets, or email)
  • How to format it (database row, page, email summary, etc.)

Start the wizard

From the dashboard, click the "+ Create workflow" card or the "New workflow" button.

Step 1 — Name it

Give your workflow a short, memorable name like "Daily Standup", "Meeting Notes", or "Expense Log". You can rename it later.

Step 2 — Pick a destination

Choose where your voice notes should go:

DestinationStatus
NotionAvailable
Google DocsAvailable
Google SheetsAvailable
EmailAvailable
SlackComing soon

Step 3 — Connect your account

What happens next depends on the destination you chose. See the full setup guides:

Step 4 — Choose an action

Pick what should happen when you send a voice note:

For Notion:

  • Add row to database — best for recurring structured entries (standups, expenses, tasks)
  • Create a new page — best for notes, meeting summaries, journal entries

For Google Docs:

  • Create a document — AI structures your voice note into a formatted Google Doc in your selected folder

For Google Sheets:

  • Add a spreadsheet row — AI maps your voice data to your spreadsheet columns and appends a row

For Email:

  • Summary + transcript — AI summary with the full transcript below
  • Transcript only — just the cleaned-up transcript

Step 5 — Select a target

For Notion workflows, browse your workspace and select the specific database or page where data should go. For Google Docs, select a folder from Google Drive. For Google Sheets, pick a spreadsheet and confirm the detected table structure.

That's it — click Create workflow and you're ready to record.

3. Record your first voice note

Click the Record button from the dashboard (or a specific workflow card).

  1. Select a workflow from the dropdown (it remembers your last choice)
  2. Tap the record button and speak naturally
  3. Tap again to stop recording
  4. Review your recording — play it back, re-record if needed, or change the workflow
  5. Hit Send — we handle the rest

What happens after you hit Send

You'll see a real-time progress screen:

  1. Transcribing audio — converting speech to text
  2. Understanding content — AI extracts key information and structures it
  3. Delivering — sending to your chosen destination

When it's done, you'll see a success screen with a link to view the result.

4. Tips for best results

  • Speak naturally. Mention names, dates, numbers, and priorities — the AI picks them up automatically.
  • Be specific. Instead of "I spent some money", say "I spent $42.50 on office supplies at Staples today."
  • Use your workflow name as context. If your workflow is "Daily Standup", the AI knows to look for what you did, what's blocked, and what's next.
  • Keep it under 5 minutes. Recordings can be up to 5 minutes long. For most use cases, 30 seconds to 2 minutes is ideal.
  • Don't worry about filler words. "Um", "uh", "like" are automatically cleaned up.

5. View your history

Every recording appears in the History section on your dashboard. Each entry shows:

  • Status (completed, processing, or failed)
  • A summary of what was sent
  • Which workflow was used
  • When it was recorded

Click any entry to see the full transcript, audio player, AI summary, and a link to the result.

What's next?

NextWorkflows
Getting Started | SendMyVoice Help