SendMyVoiceSendMyVoice

Getting Started

Create your account, set up your first workflow, and record your first voice note in under 5 minutes.

SendMyVoice turns your voice into structured data. Record a voice note, and our AI transcribes it, extracts the key information, and sends it exactly where it needs to go — Notion, Google Docs, Google Sheets, email, and more.

This guide walks you through everything you need to start using SendMyVoice in under 5 minutes.

1. Create your account

Go to sendmyvoice.com and click Get started.

You can sign in with:

  • Google — one click, recommended
  • Magic link — enter your email and we'll send you a sign-in link (no password needed)

There's nothing else to set up. Once signed in, you'll land on your dashboard.

2. Create your first workflow

A workflow tells SendMyVoice what to do with your voice notes. It defines:

  • Where to send the data (Notion, Google Docs, Google Sheets, or email)
  • How to format it (database row, page, email summary, etc.)

You don't have to create one to start recording — every account already includes a built-in Voice notes workflow (see Voice notes & sharing) that transcribes and summarizes with no destination to set up. Create a custom workflow below when you want your notes delivered somewhere automatically.

Start the wizard

From the dashboard, click the "+ Create workflow" card or the "New workflow" button.

Step 1 — Name it

Give your workflow a short, memorable name like "Daily Standup", "Meeting Notes", or "Expense Log". You can rename it later.

Step 2 — Pick a destination

Choose where your voice notes should go:

DestinationStatus
NotionAvailable
Google DocsAvailable
Google SheetsAvailable
EmailAvailable
SlackComing soon

Step 3 — Connect your account

What happens next depends on the destination you chose. See the full setup guides:

Step 4 — Choose an action

Pick what should happen when you send a voice note:

For Notion:

  • Add row to database — best for recurring structured entries (standups, expenses, tasks)
  • Create a new page — best for notes, meeting summaries, journal entries

For Google Docs:

  • Create a document — AI structures your voice note into a formatted Google Doc in your selected folder

For Google Sheets:

  • Add a spreadsheet row — AI maps your voice data to your spreadsheet columns and appends a row

For Email:

  • Summary + transcript — AI summary with the full transcript below
  • Transcript only — just the cleaned-up transcript

Step 5 — Select a target

For Notion workflows, browse your workspace and select the specific database or page where data should go. For Google Docs, select a folder from Google Drive. For Google Sheets, pick a spreadsheet and confirm the detected table structure.

That's it — click Create workflow and you're ready to record.

3. Record your first voice note

Click the Record button from the dashboard (or a specific workflow card).

  1. Select a workflow from the dropdown — defaults to Voice notes if you haven't created one, and otherwise remembers your last choice
  2. Tap the record button and speak naturally
  3. Tap again to stop recording
  4. Review your recording — play it back, re-record if needed, or change the workflow
  5. Hit Send — we handle the rest

What happens after you hit Send

You'll see a real-time progress screen:

  1. Transcribing audio — converting speech to text
  2. Understanding content — AI extracts key information and structures it
  3. Delivering — sending to your chosen destination

When it's done, you'll see a success screen with a link to view the result.

4. Tips for best results

  • Speak naturally. Mention names, dates, numbers, and priorities — the AI picks them up automatically.
  • Be specific. Instead of "I spent some money", say "I spent $42.50 on office supplies at Staples today."
  • Use your workflow name as context. If your workflow is "Daily Standup", the AI knows to look for what you did, what's blocked, and what's next.
  • Keep it under 5 minutes. Recordings can be up to 5 minutes long. For most use cases, 30 seconds to 2 minutes is ideal.
  • Don't worry about filler words. "Um", "uh", "like" are automatically cleaned up.

5. View your history

Every recording appears in the History section on your dashboard. Each entry shows:

  • Status (completed, processing, or failed)
  • A summary of what was sent
  • Which workflow was used
  • When it was recorded

Click any entry to see the full transcript, audio player, AI summary, and a link to the result.

What's next?

NextWorkflows